All in One CPF Guide

 

Campus Program Funding Request
CPF Post Event Evaluation Form
Student Life & Leadership

 

I. Campus Program Funding Policies

  1. Procedural Policies:
    • CPF Committee meets 12pm every Wednesday in the Presidential Suite in the Student Union starting the first week of school.
    • An Event Application System Form (https://stuapp.sdsu.edu/EAS/Login/Officer) (EAS) must be submitted before applying for CPF funding
    • A Campus Program Funding Request Form must be made 8 weeks before the event 
    • No Walk-in’s allowed – CPF advisor needs to post the agenda with the groups presenting at least 72 hours prior to the CPF Meeting on Wednesday. The CPF Committee reviews each event. Just because your event was previously approved the prior year does not guarantee approval in the future.
    • If you do not get approved for funding then you may appeal to the Financial Affairs Committee (FAC) for approval. If you are denied by FAC then you may appeal to the Board of Directors (BOD) and they will have the final approval on whether your RSO will receive funding.
      • Meeting Time FAC: Mondays 11am/Legacy Suite
      • Meeting Time BOD: Bi-weekly Mondays 4pm/Council Chambers
    • After the event, you must submit 2 pictures and complete the Post-Event Evaluation Form. Email pictures to cpfchair@sdsu.edu
  2. Funding Policies:
    • You must be a Recognized Student Organization to receive funding
    • RSO can apply for up to $3000 every academic year for on-campus events
    • $2,500 per event can be appropriated for food
    • Collaborations between multiple organizations are allowed for an event but the organizations cannot apply separately for the same event to obtain funds over $3000
    • WE DO NOT FUND: 1) T-shirts 2) Trophies/Awards 3) Prizes/Gift Cert. 4) Decorations UNLESS Culturally Significant to the Event 5) Graduation Ceremonies 6) Parking Passes
    • You must submit a check request no later than 2 weeks after the event has occurred
    • Any payments made to Associated Students can be paid directly through the funding
  3. Event Policies:
    • The event must be free for students and no donations can be collected
    • The RSO cannot profit from the event whatsoever
    • The event must be on campus or in an SDSU facility
    • The event must be open and inclusive for everyone
    • Marketing items must be approved before the event such as posters, flyers, banners, etc.

II. Campus Program Funding Procedure


        8 WEEKS OR MORE PRIOR TO EVENT

  1. RSO submits an EAS Application for review and approval (https://sacd.sdsu.edu/student-life-leadership/student-organizations/info-for-rso/event-planning)
  2. RSO then submits a Campus Program Funding Request Form
  3. After submitting their CPF Request, the RSO will receive an email from the CPF Committee Chair with a PowerPoint template and a designated timeslot for 2 members of the RSO to present their funding request.
  4. RSO will give 3-minute presentation to the CPF Committee. If approved, the presenters will meet briefly with the CPF Advisor after their presentation to review the CPF Sponsorship Agreement and answer any questions.

    3 WEEKS PRIOR TO THE EVENT
  5. Before distributing any marketing materials, the RSO must submit marketing materials to the CPF Advisor (Mary Medley) mmedley@sdsu.edu for approval.

    2 WEEKS AFTER THE EVENT
  6. Anytime during this time period, the RSO MUST submit their CPF Check Request with all backup documentation (itemized receipts/invoices) related to the event for reimbursements.

    Reminder: All receipts must be itemized and show proof of purchase.

  7. If there are any questions regarding reimbursements or procedures, contact the CPF Advisor (Mary Medley) mmedley@sdsu.edu for clarification.
  8. Complete the Post-Event Evaluation Form
  9. Send in two pictures from your event to cpfchair@sdsu.edu

III. Sustainability Checklist

Ensure recycle and/or compost bins are onsite at your event

Make sustainable purchases, i.e. buying products made in the U.S.A. or products made from environmentally friendly materials

Use post consumer paper products for marketing material

Purchase program supplies that are made with recycled content

Utilize online marketing strategies, i.e. websites and social media networks

Avoid environmentally harmful products, i.e. styrofoam, spray paint, or water bottles

Think outside the box when planning event activities and utilize energy efficient elements

IV. Viewpoint Neutrality Statement

All A.S. funding or allocation decisions are made pursuant to narrow, objective, and definite standards, which does not involve the exercise of judgment or formation of an opinion concerning the content of the event, or is otherwise affected in any way by the viewpoint of a student organization or the proposed event.

It is A.S. policy that if a funding request is denied or a lesser amount than requested is awarded, the specific bases and reason(s) for that decision will be made known in the published minutes of the committee making the decision.