Student Organizations Weekly Reservations Request Information

Room Requests:

Room placement will be determined by "best fit" and availability. Requests for specific rooms will not be accepted.

Criteria:

Organizations may reserve a maximum of ONE meeting room per week for weekly reservations. Requirements are as follows:

• Must meet on a consistent day of the week, Monday - Friday.
• Must meet during a consistent time, 8am - 9:30 pm, MAXIMUM of TWO hours. Must meet in a consistent location.

Eligibility:

Requests taken only for SDSU Student Organizations currently recognized by Student Activities and Campus Life. Requests may only be submitted by President of currently recognized SDSU Student Organizations. Proof of recognition for Academic Year must be on-file with Meeting Services prior to start of semester to confirm reservation. Status must be maintained throughout reservation. All other requests are considered VOID.

Assignments:

Requests are assigned by taking into consideration the "best-fit" for all requests within available rooms and times.

Notification:

Organization contact listed on the Request Form will be notified of assignment within SEVEN business days of receipt of Request.

Set-ups:

Rooms will be set lecture-style to room capacity with a head table.

The student organization is responsible for resetting the room to lecture-style at the conclusion of its meeting.

Event Approval Process:

Any event parameters outside general Weekly Meeting proceedings including Sales, Special Guests, Alcohol Service, or other such items are subject to MANDATORY completion of an Event Approval Form at least two weeks in advance of event date.

Policies:

Student Organization Weekly Meetings are subject to all A.S. Meeting Services Reservations Policies, all Associated Students Policies, and all University Policies. It is the responsibility of the Student Organization to inform itself of all applicable policies and to abide by those policies at all times.

To reserve space, please download the following forms:
Weekly Meeting Space Request Form (PDF)

Weekly Meeting Space Request Form (PDF)

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