Co-Sponsor Information

A.S./CASE COSPONSOR FUND REQUEST FORM
INSTRUCTIONS 2008-2009

PLEASE NOTE:
APPLICATIONS NOW BEING ACCEPTED FOR THE 2008-2009 SDSU ACADEMIC YEAR

Co-Sponsorship Fund Request Form

The SDSU Associated Students CASE (Cultural Arts and Special Events) Board is pleased to cosponsor events with other SDSU student on-campus organizations. This potential subsidy from CASE/A.S. hopefully will enable many student organizations to create more free diverse programs for SDSU students. Please be sure that you are eligible and can comply with the following 8 guidelines for funding.

Funding Guidelines

1. IMPORTANT! The completed cosponsor request form and other supporting documents as noted below, must be turned in AT LEAST 8 WEEKS prior to your proposed scheduled event. This cosponsor application must be submitted by an officer of the requesting student organization or have the signature of approval by the president of the requesting SDSU student organization.
2. Only officially recognized San Diego State University student organizations that are registered with the Division of Student Affairs through the Student Activities and Campus Life office are eligible for cosponsor funding for a maximum of $1,000.00 per cosponsor program. Your organization is fully responsible for all details from planning to coordinating and promoting your event. An Event Approval Form (EAF) must be submitted with this funding application for approval by Student Activities and Campus Life (Student Services West 1661) at least 8 weeks prior to your event.
3. Indicate who else is financially supporting your event on the “Proposed Event Budget” and how many people you expect to attend.
4. The proposed event must be a FREE EVENT to anyone attending. NO DONATIONS, FEES, ADMISSION CHARGES, OR OTHER COSTS MAY BE COLLECTED AT THE DOOR OR AT ANY TIME FOR THE PROPOSED EVENT.
5. The proposed event must be ON THE SDSU CAMPUS. In this way, the event will be more likely to be conveniently accessible and open to all SDSU students. The facility for your event must be confirmed at the time this application is submitted.
6. The event must be genuinely open and inclusive to all SDSU students and intended to benefit all SDSU students. Therefore, award ceremonies, graduation events, organizational retreats, and other events that are deemed too exclusive will not be eligible for cosponsor funding.
7. Funding for the proposed event may not be approved if the date and time conflicts with any other confirmed Associated Students program.
8. In the case that any of your proposed details change such as date, time, approved artists and speakers, then the new proposed details must be submitted in writing to Student Activities & Campus Life AND CASE for approval.

Any questions regarding these guidelines pertaining to CASE cosponsor programs should be directed to: Cultural Arts & Special Events (CASE), AS Business Office, Room 168, Aztec Center, Lower Courtyard. Telephone 619-594-6487 or case@sdsu.edu.

After Funding is Approved

Once funding has been approved by the CASE Board, the organization leader will meet with the A.S. Programs Coordinator to learn of the specific details for their co-sponsorship funding. The following forms will then be used:

• Check Request
• Entertainer Check Request
• Event Evaluation
• Publicity Form
• Purchase Order Request

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