Planning an Event
- Determine the type of event
- Start planning at least 3 months in advance
- Determine objectives/goal
How many people do you expect? - Set a budget
How much can you spend? - Chose possible dates & locations for the event
What is the room capacity? - Establish steps in the planning process
- Set a date for each step to be completed by
Create a timeline
Confirm all dates/performers/sponsors - Indicate who will be responsible for each step
- List of materials that will be needed for the event
Decorations
Signage
Promotional material (brochures, invitations, etc.) - Develop ways to evaluate events success & analyze the results
Don't forget to document all of your work (ex. Work plan, contacts, price list... etc.) and save it in a folder so that future planners can reference it. If possible, video tape or take pictures of the event.
