Meeting Services - Catering Policies

The dispensing of food or beverages at an event requires the submittal of an Event Approval Form to A.S. Meeting Services.

  1. A.S. Meeting Services may also request further information about proposed food and beverage operations.
  2. The EH&S Department reserves the right to inspect food handling at the event.

Aztec Shops Exclusive Catering Rights

Aztec Shops holds exclusive campus catering rights. For your catering needs, please contact Aztec Shops directly at 619.594.7641. No other caterers will be allowed in Aztec Center facilities unless Aztec Shops grants a written waiver. An A.S. Outside Catering Proposal Approval Form may be picket up from A.S. Meeting Services.

Groups wishing to obtain and serve food and beverage from an outside source (whether it is a bona-fide purchase or a donation) must adhere to strict procedures. Groups failing to comply with the deadlines established for obtaining permission to utilize an off-campus caterer will be charged a $50 late processing fee or will not be allowed to petition for permission.

Groups utilizing an off-campus caterer without permission and without advance notification (less than 24 hours notice or day of event) will be fined $100 plus cleaning and late processing fees. Reservation privileges will be suspended for one month, starting on the date of the violation, for new reservations. Current reservations will be honored.

All organizations are expected to leave the room in the condition in which it was found:

  1. Food and beverage items must be picked up and properly disposed.
  2. Direct cleaning expenses may be billed to the organization if excessive cleaning of the room is required above and beyond the normal cleaning conducted for room turnaround.

Self Catering and Potlucks

Groups wishing to self-cater their own events may do so with prior approval. Self-catering is defined as food and beverage brought into an event by members of the sponsoring organization. Groups self-catering their event are responsible for clean up. Failure to do so will result in a cleaning fine.

Cleaning Fees

The minimum standard cleaning requirements are:

  1. Pick-up and proper disposal of garbage
  2. Remove all leftover food/beverage items
  3. Clean and wipe down all furniture (no sticky tables, chairs, etc.)
  4. Immediately notify Reservations of any spills and stains on carpets and floors.

Groups who fail to conduct the minimum standard cleaning requirements will be billed for cleaning expenses. The estimated minimum cleaning fees are:

Cleaning Fees
Location Fee
Montezuma Hall $150
Casa Real, Backdoor, Council Chambers, Presidential Suite, Quetzalcoatl $50
Aztlan, Calmecac, Chantico $25
Scripps Cottage $50

In the event cleaning labor exceed the estimated minimums established, groups will be billed for the actual expenses. For events utilizing all of Aztec Center a $150 cleaning fee may be charged. The need to charge is dependent upon the scope of the reservation.