Section 18 - Business Information Technology

Section 18.4 - Software Copyright Compliance

Date: 10/16/06 — Approved: AS Finance Board

The AS of SDSU and all of the CSU campuses, the state of California, The United States, and international law prohibit the unauthorized copying of software. Staff and others affiliated with the AS are prohibited from unauthorized copying of software.

Each member of the community is responsible to make a good faith effort at assuring this policy is met. Directors are responsible for ensuring that their divisions make a good faith effort to comply with this policy. If you are using software on an AS machine and you are not sure it is properly authorized, contact the Systems Administrator to make sure it is properly authorized.

It is not only illegal to copy software without proper authorization, it is also not fair. The AS cannot tolerate physical theft or plagiarism; it also cannot tolerate unauthorized copying of software.

IMPLEMENTATION PROCEDURES FOR AS POLICY ON SOFTWARE PIRACY

  1. The AS Directors will be responsible for publicizing the policy.
  2. The policy should be included in existing AS policy manuals as well as in the AS Full time and part time employee Policy and Procedures manual.
  3. Copies of the policy should be available in printed form from the Systems Administrator and be posted on the AS web site.
  4. A copy of the policy should be distributed to all staff. The policy should be included in existing orientation material for students and staff who use AS computing facilities. The policy should be published through existing AS facilities (newsletters, web sites).
  5. The Systems Administrator will be responsible for auditing units for compliance with the policy.
  6. Keeping copies of software licenses and proofs of purchase for all installed commercial software is a recommended procedure.

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