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Section 11 - Gifts

Section 11.1 – Private Gifts

Date: 10/16/06 — Approved: Finance Board, editorial change 12/12/07

Associated Students of San Diego State University (“AS”) solicits and receives donations which further its mission of creating, promoting and funding social, cultural and recreational programs and facilities both on campus and in the community and advocating for student interests and participate in shared governance.The San Diego State University Campanile Foundation (“Campanile Foundation”) accepts all gifts on behalf of the AS and has delegated that authority and responsibility to the Gifts Manager in the Gift Administration & Reporting department of the Campanile Foundation.No gift funds may be accepted under terms which require prohibited discrimination or are in conflict with federal or state law or AS policy.

The Campanile Foundation exists for the purpose of assisting the AS by providing fund raising services and other assistance to attract private gift funds to support AS programs. Through an annually renewable service agreement with the AS, the Campanile Foundation performs a variety of functions to receive, record, and administer private gift funds.The Campanile Foundation is the primary receiving point for gifts made to the AS. Donors should be instructed to direct their gifts to the Campanile Foundation.

AUTHORITY/RESPONSIBILITY

The San Diego State University Campanile Foundation (“Campanile Foundation”)

Receives and records gifts on behalf of the AS They also processes official receipts to the donors.

Gift Administration & Reporting department

Has the authority to process all AS gifts except stock gifts, real estate gifts directed to the AS and bequests from estates directed to the AS. The Gifts Manager is authorized to review and approve financial arrangements for the donation of gifts.The Gifts Manager will consult with the AS Associate Executive Director and/or the Controller on specific gifts as appropriate.

AS Accounting Department

Has authority to receive all AS gifts from the Gift Administration & Reporting department and process for forwarding to the applicable division. The Associate Executive Director is authorized to review and approve financial arrangements for the donation of gifts.The accounting department will consult with the division’s director on specific gifts as appropriate.

AS Division

Completes appropriate forms and sends all available documentation concerning gifts to the AS Accounting Office for further processing. Detailed procedures regarding AS Division responsibilities for gift processing are outlines in section 11.2 – AS Processing of Gifts. Additionally, the AS Division/College Council/Student Organizations are strongly encouraged to provide the donors with a report of how the gifts have been expended.

GIFT ADMINISTRATIVE FEES

All gift funds are subject to a gift administrative fee which partially supports the ongoing costs of gift administration and the development activities at the Campanile Foundation.

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