Meeting Maker Quick Reference Guide

Keyboard Shortcuts

Keyboard Shortcuts
Windows Macintosh
File Menu
New Main Window Ctrl+Shift+N Cmd+Shift+N
New Activity/Meeting Ctrl+N Cmd+N
New Banner Ctrl+B Cmd+B
Close Main Window Ctrl+W Cmd+W
Print Schedule Ctrl+P Cmd+P
Print Events Ctrl+Shift+P Cmd+Shift+P
Sign Out Ctrl+L Cmd+L
Exit Ctrl+Q Cmd+Q
Edit Menu
Accept Proposal Ctrl+Shift+Y Cmd+Shift+Y
Decline Proposal Ctrl+Shift+X Cmd+Shift+X
Cancel Event Backspace Delete
Preferences Ctrl+Shift+F Cmd+
User Info Ctrl+U Cmd+U
Display Time Zone Ctrl+Shift+Z Cmd+Shift+Z
View Options Ctrl+Shift+V Cmd+Shift+V
Proxy Menu
Edit Favorite Proxies Ctrl+Shift+L Cmd+Shift+L
Share Calendar Ctrl+R Cmd+R
View Menu
One Day Ctrl+Shift+D Cmd+Shift+D
One Week Ctrl+Shift+W Cmd+Shift+W
Monthly Ctrl+Shift+M Cmd+Shift+M
Text Ctrl+Shift+T Cmd+Shift+T
Group View Ctrl+Shift+G Cmd+Shift+G
Go to Today Ctrl+T Cmd+T
Window Menu
Current Calendar View Ctrl+1 Cmd+1
Proposals Ctrl+2 Cmd+2
Reminders Ctrl+3 Cmd+3
Address Book Ctrl+4 Cmd+4
To Do List Ctrl+5 Cmd+5



How-To Guide

Creating Events

Create a Meeting or Activity

Create a Banner

Schedule Locations and Resources

Click Create Activity/Meeting in the task bar. Select the Guests tab of the Activity dialog box and click Edit List. Choose resources and locations from the list of available guests.

Set Default Meeting Reminders

From the Edit Menu, select Preferences and click the Notification tab in the Preferences dialog box.

Cancel a Meeting, Activity, or Banner

Select the meeting or activity in your Calendar View and press the Delete or Backspace key.



To Do List

Add a To Do Item

Click Create To Do Item in the task bar.

Invite To Do Participants

Click Create To Do Item in the task bar, and select the Participants tab in the To Do dialog box.

Print a To Do Item

In the To Do List window, select the desired To Do item or items and click Print.



Sharing Your Calendar

Overview

You can view or edit other users’ calendars when other users share their calendars with you, becoming your proxies. You can share your calendar with other users, making yourself their proxy. There are two types of proxy rights:

View Your Proxies

From the Proxy Menu, select Open [desired proxy]
or, if the proxy you are looking for does not appear in your Proxy menu,

From the Proxy Menu, select More Proxies

Edit Your Proxy Menu

From the Proxy menu, select Edit Favorite Proxies.

Share Your Calendar

From the Proxy Menu, select Share Calendar.



Groups and Favorites

Overview

Use Groups or Favorites to quickly invite multiple users to a meeting. Groups contain groups of multiple users, while Favorites are individual users whom you often invite to meetings.Your administrator may already have set Favorites or Groups. You can also edit or create your own Favorites or Groups.

Create Favorites

From the Edit Menu, select Favorites.

Create a Personal Group

From the Edit Menu, select Favorites. Click New Group in the Edit Favorites dialog box.

Invite Groups or Favorites

In the Guests tab of the Activity dialog box, click Edit List. Select Groups or Favorites from the guests pull down menu.



Group View

Overview

Use Group View to view the availability of a selected group of users. The Group View displays a combined view of the selected users’ schedules in the Everyone row, allowing you to easily choose a time when all desired users are available. You can schedule a meeting from the Everyone row, automatically including all users in the Group View.

Open Group View

Click View Group in the task bar.

Add Users to the Group View

In the Group View, click Edit List.

Create a Meeting from the Group View

Click and drag at the desired time in the Everyone row of the Group View.



Address Book

Create a Contact

From the Window Menu, select Address Book. In the Address Book window, click New.

Email a Contact

In the Address Book window, select the desired contact or contacts and click Email.

Send a Meeting Proposal from the Address Book

In the Address Book window, select the desired contact or contacts and click Meet.

Print a Contact

In the Address Book window, select the desired contact or contacts and click Print.



Customizing Meeting Maker

Change Your Preferences

From the Edit Menu, select Preferences.

Change Your User Info

From the Edit Menu, select User Info.

Change Your Display Time Zone

From the Edit Menu, select Display Time Zone.

Change Your View Options

Click Edit View Options in the task bar.




Meeting Maker Symbols

Meeting Maker Symbols
Icon Meaning Icon Meaning
Bust with Orange Shirt Required Guest - Available Bust with Orange Shirt and Red Cross Required Guest - Unavailable
Bust with White Shirt Optional Guest - Available Bust with White Shirt and Red Cross Optional Guest - Unavailable
Computer with a Blue Screen Required Resource - Available Bust With a Mini Bust CC Guest
Computer with a Grey Screen Optional Resource - Available Bust with Outline BCC Guest
Brown Open Door Required Location - Available Orange and Green Busts Group
Grey Open Door Optional Location - Available Question Mark Guest, location, or resource’s availability unknown
No Symbol At least one required guest has declined your proposal Moon and Night Sky Proposal is outside guest’s work hours
Event Window New incoming proposal Green Check Mark All required guests have accepted your proposal
Window with Clock Rescheduled meeting / proposal Window with Exclamation Changed meeting/ proposal
Window with an X Meeting / proposal cancelled Window with a Question Mark No guests have responded to the proposal



Mini-icons

Mini-icon Symbols
Icon Meaning Icon Meaning
Grey Check Mark Accepted meeting / to do Declined Meeting Declined meeting / to do
Open Pad Lock Flexible event Locked Pad Lock Inflexible event
Key Private activity / banner Cycle Symbol Recurring event
Grey Memo Agenda included Bust with Grey Shirt Meeting / to do guest
Grey Exclamation Mark Guest comment included



Meeting Maker Support

Online: www.meetingmaker.com/support
US Telephone: 800-282-7319 Ext. 1
Europe Telephone: +41 4 785 10 65