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Section 8 - Check Requests and Payables

Section 8.2 - Check Requests

Date: 2/20/06 — Approved: Finance Board

Check requests may be used to request payments for any goods, services, or other miscellaneous payments.

Check requests, paper or electronic, must have a general uniform design AS-wide, and conform to the requirements of the AS Controller and the A.S. internal control systems.

APPROVALS AND AUTHORIZATIONS

Check requests must be approved by the Budget Manager. Budget Managers may not approve their own check requests (see conflict of interest section). Approval of check requests indicates that authorized goods and services were received or authorized service or travel was performed or completed. The approval authorizes the AS accounting office to pay vendors for goods or services received, reimburse employees or others and charge the accounts indicated. Approval may also be granted via the use of payment aprons or writing the account number to be charged and signing off on the original invoice.

CHECK REQUEST FORM

The check request form is the standard form and may be used (with appropriate attachments) to request payments for all purposes except for employee personal services or employee travel reimbursements (see Section 15.1 — Travel Policy). Invoices, CCR (campus community relations) form or contracts may be used for non-employees who incur authorized travel and business related expenses on behalf of the AS

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